South Moor Golf Club is committed to protecting and respecting
your privacy in accordance with the UK General Data Protection
Regulation (UK GDPR) and the Data Protection Act 2018.
- Who We Are
South Moor Golf Club (“the Club”, “we”, “us”, “our”) is the data
controller responsible for your personal data.
Contact Details:
South Moor Golf Club
The Middles, Craghead, Stanley DH9 6AG
Email: secretary@southmoorgc.co.uk
Telephone: 01207 232 848
If you have any questions about this privacy notice or how we
handle your data, please contact us using the details above. - What Personal Data We Collect
We may collect and process the following categories of personal
data:
Members:
Name
Address
Email address
Telephone number
Date of birth
Membership category
Handicap information
Competition results
Payment and billing information
Emergency contact details
Visitors & Guests:
Name
Contact details
Booking information
Payment details
Employees & Volunteers:
Contact details
Payroll information
National Insurance number
Bank details
Employment records
CCTV:
Images captured on club premises for security and safety purposes - How We Use Your Data
We process personal data for the following purposes:
Managing membership and subscriptions
Administering competitions and handicaps
Processing bookings and tee times
Communicating club updates and newsletters
Managing payments and accounts
Ensuring the safety and security of members and visitors
Meeting legal and regulatory obligations - Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases:
Contract – to fulfil membership and booking agreements
Legal obligation – to comply with tax, employment, and regulatory
requirements
Legitimate interests – to operate and promote the Club effectively
Consent – where required, such as marketing communications
You may withdraw consent at any time. - Sharing Your Information
We may share your data with:
England Golf (for handicap and competition purposes)
Payment processors
IT service providers
Accountants and professional advisers
Regulatory authorities were required by law
We ensure all third parties respect the security of your data and
process it in accordance with the law. - Data Retention
We retain personal data only for as long as necessary:
Membership records: duration of membership + statutory retention
period
Financial records: 6 years (for HMRC compliance)
CCTV footage: typically retained for 30 days unless required for
investigation - Data Security
We implement appropriate technical and organisational measures
to protect personal data, including:
Secure membership systems
Password-protected IT systems
Restricted access to sensitive information
CCTV monitoring - Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request erasure (where applicable)
Restrict or object to processing
Data portability
Lodge a complaint with the Information Commissioner’s Office
(ICO)
You can contact the ICO at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: https://ico.org.uk - Cookies (Website)
If the Club operates a website, we may use cookies to enhance
user experience. Details of cookies used should be outlined in a
separate Cookie Policy. - Changes to This Notice
We may update this privacy notice from time to time. The latest
version will always be available at the Club and on our website (if
applicable)